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Cost / Benefit Estimator

What could better follow-up reliability be worth to your organization?

Use a few aggregate operating assumptions to estimate the potential value of reducing follow-up rework, protecting intended care revenue, and giving staff back time currently spent chasing unresolved work.

No patient-level information is needed. The calculator uses aggregate operating estimates only.

Staff capacity

Reduce invisible coordination work

Estimate the value of time currently spent searching, checking, calling, re-checking, and reconciling unresolved follow-up.

Revenue protection

Reduce care-pathway leakage

Estimate the value associated with return visits, referrals, tests, monitoring, or other intended next steps that do not reliably close.

Avoidable rework

Spend less time fixing late-discovered issues

Include repeated outreach, reconstruction of what happened, escalation, and other work created when open items are discovered late.

Your assumptions

Build a first-pass business case

Staff managing follow-up People regularly involved in results, referrals, or unresolved next steps

people

Time spent per staff member Approximate daily time spent checking, chasing, or reconciling open work

min/day

Loaded hourly staff cost Compensation plus reasonable benefits / overhead estimate

$ /hour

Working days per year Use your normal operating assumption

days

Annual follow-up opportunities Results, referrals, return visits, monitoring steps, or similar workflows

/year

Delayed / lost / repeated-work rate Use a conservative estimate if exact data is unavailable

Contribution per completed care step Optional. Enter 0 if you do not want to include revenue protection

Avoidable rework events Approximate number of issues per year that require extra investigation or repeated effort

/year

Time per rework event Combined staff / leadership time

hours

Loaded rework hourly cost Optional blended cost if rework involves higher-cost staff or clinicians

$ /hour

Annual Zero Error investment Optional. If you already have a proposal, enter the annual investment to calculate estimated net benefit and payback.

$ /year

Illustrative results

Estimated annual operating value

Current coordination burden $0

Revenue opportunity exposed $0

Avoidable rework burden $0

Select an improvement scenario

Estimated gross annual benefit

Based on a 20% improvement assumption.

Staff capacity recovered $0

Revenue protected $0

Rework reduced $0

Estimated net annual benefit Enter an investment above

Estimated payback —

Estimated ROI —

This estimator is for planning and discussion only. Results are based entirely on the assumptions entered and are not a guarantee of savings, revenue, clinical outcomes, or return on investment. A focused deployment can be used to establish a baseline and validate actual results.

Compare the range

Conservative, moderate, and strong scenarios

Scenario	Improvement	Staff capacity	Revenue protected	Rework reduced	Gross annual benefit	Net benefit

Build the case with your data

Want to test one workflow in your organization?

We can help map one follow-up workflow, establish a baseline, and determine whether a focused Zero Error deployment makes practical and financial sense.

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